Administrative Assistant

Location: Warsaw, hybrid

Employment Type: B2B Contract / Mandate contract (umowa zlecenie) 12 months

Salary: up to 42zł/hour

About the Role

We are seeking a detail-oriented Administrative Assistant to provide high-level support across key operational functions. In this hybrid, full-time role, you'll handle a variety of administrative tasks that require sound judgment, confidentiality, and the ability to work independently. This is a great opportunity for someone who thrives in a structured environment and enjoys supporting senior stakeholders and busy teams.

Your Responsibilities

• Coordinate complex calendars, meetings, and logistics for leadership and team members.
• Draft, format, and prepare business documents, reports, internal communications, and presentations.
• Organize and maintain digital and physical records, including confidential documents.
• Arrange and manage travel plans, meeting rooms, and event setups across time zones and locations.
• Monitor incoming calls, emails, and mail, ensuring timely handling or escalation where needed.
• Support internal workflows, such as expense processing, approvals, and basic budgeting tasks.

What We’re Looking For

• Experience in a business support or office coordination role preferred.
• Proficiency in Microsoft Office tools (Word, Excel, Outlook, PowerPoint); familiarity with shared drives or workflow systems is a plus.
• Excellent organizational and communication skills, both written and verbal.
• Strong time management abilities, with the capacity to multitask and meet deadlines.
• Trustworthy, dependable, and professional when handling confidential materials.
• Team-focused mindset with the ability to work well independently.